POSITION SUMMARY STATEMENT (defines the major functions/purpose of the position)
The Legal Assistant or Paralegal is responsible for supporting the Legal Department, managing business licenses, annual reports, contract and document administration, and resolving routine legal issues. Assist in drafting, managing and organizing various documents related to corporate transactions. The Legal Assistant will perform the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Maintenance of business licenses for boutiques and outlets
• Filing/management of Annual Reports, and formation and dissolution of corporate entities
• Contract administration: drafting, redlining, coordinating signature, tracking, scanning, faxing, e-mailing, and printing contracts for legal processing
• Trademark administration: correspond with outside counsel regarding trademark renewals, manage intellectual property portfolio and trademarks throughout lifecycle
• Administrative support for corporate counsel
• Ensures proper indexing and filing of original legal documents and accompanying correspondence.
• Maintenance of corporate subsidiary books and records
• General transactional work in commercial transactions, real estate and litigation needs
• Assistance with litigation matters
• Track and process legal department invoices
• Performs other clerical duties such as scheduling appointments, providing information to callers, composing and typing routine correspondence, calendaring important dates, and reading and routing incoming mail
• Other duties as assigned

ADDITIONAL RESPONSIBILITIES:
• Demonstrates high degree of professionalism in communication, attitude and teamwork with business partners, outside counsel, peers and management
• Demonstrates high level of quality work, attendance and appearance
• Adheres to all Company Policies & Procedures and Safety Regulations
• Adheres to local, state and federal laws
• Additional responsibilities assigned by supervisor related to your position/department
• Ability to be flexible and willing to work extended hours when necessary
• Willingness to assist in supervision and training of legal interns when needed
• Model the “St. John Way”

SUPERVISORY RESPONSIBILITIES
• No Supervisory responsibilities

ORGANIZATIONAL RELATIONSHIPS
• Interacts with all levels throughout organization including employees, consultants and outside vendors


MINIMUM QUALIFICATIONS: The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of the position.

COMPETENCIES:
• Organization
• Initiative
• Communication
• Negotiating
• Professionalism
• Planning
• Strategic Agility
• Strategic Problem Solving
• Teamwork
• Thoroughness

SKILLS:
• Microsoft Office
• Excel
• Outlook email and calendaring
• Windows 2010
• Sharepoint
• Adobe document editing proficient
• Database management
• Red-lining/Tracking changes/Comparing documents

Education/Experience:
• 3-5 years in-house legal department or in a corporate law environment
• 4-year degree required
• Notary a plus
Paralegal experience a plus

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

• Required to lift, move and carry up to 40 pounds
• Ability to read, count and write to accurately complete all documentation and reports
• Must be able to see, hear and speak in order to communicate with employees and other customers
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus
• Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms