ESSENTIAL JOB FUNCTIONS:

• Processes, validates, and files a variety of invoices, orders, payments, check requests, statements and other financial documents.
• Gathers payments, check requests, and other related information from appropriate departments.
• Routes a variety of financial paperwork, including: check requests, payments, forms, and statements to appropriate departments.
• Reviews financial documents such as invoices, check requests, purchase orders, and vendor/employee payments and statements for accuracy and completeness by ensuring proper signatures, dates, codes, and other related information.
• Assists customers and employees with requests for information over the phone and in person.
• Identifies, researches, and resolves information discrepancies to ensure complete and accurate financial documents.
• Runs appropriate reports in order to review and validate financial documents.
• Prepares and maintains a variety of files and records in assigned area of responsibility.
• Compiles and organizes routine financial information in assigned area of responsibility and forwards to appropriate internal and external contacts as appropriate.
• Monitors supplies at assigned location; recommends the purchase of additional supplies when inventory reaches specified levels.
• Performs routine office activities, which may include: making copies; filing; sorting, opening, and distributing mail; entering data; faxing; and other related activities.
• Performs other duties as assigned.

POSITION SPECIFIC JOB FUNCTIONS:

Accounts Payable

• Processes vendor and employee expense payments, maintains accounts payable and vendor records; creates and maintains open payables and open purchase orders; assist with Fiscal Year End Closings, and processes and reconciles travel advances and expense reports.

SUPERVISORY/BUDGET RESPONSIBILITIES:

• None.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of basic accounting principles;
• Knowledge of basic principles and practices in assigned area of responsibility;
• Knowledge of modern office practices;
• Skilled in keyboarding;
• Skilled in reviewing financial forms and paperwork for completeness and accuracy;
• Skilled in performing basic mathematical calculations;
• Skilled in maintaining files and records;
• Skilled in operating modern office equipment;
• Skilled in providing customer service;
• Skilled in routine problem solving;
• Skilled in operating a computer and related software applications;
• Proficient in Excel, Word and Outlook
• Skilled in communicating effectively with a variety of individuals.

MINIMUM QUALIFICATIONS:

• High School Diploma or G.E.D.
• One year of either accounts payable or other related experience depending on area of assignment.

PREFERENCES:

• None.

WORKING CONDITIONS:

• Frequent reaching, sitting, standing, walking, talking, seeing, hearing, and manual dexterity.
• Occasional lifting and carrying up to 25 pounds.
• Work is typically performed in a standard office environment.

CONDITIONS OF EMPLOYMENT:

• Must pass pre-employment drug test.
• Must pass criminal history check.
• Must pass motor vehicle records check.

Pay Rate: $17.57 HOURLY