Admin Support Assistant - Env. Services
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SUMMARY: Performs a variety of specialized clerical activities in support of the Environmental Services Department, which may include: tracking invoices and payments to laboratories; invoicing industries for monitoring charges and pretreatment permits; processing permitting fees and trip ticket payments; providing support for the pretreatment, pollution control, and apartment multi-housing programs; maintaining HOA files for neighborhood organizations; and/or, performing other related activities.
KNOWLEDGE, SKILLS, AND ABILITIES:
-Knowledge of modern office procedures and equipment;
-Knowledge of mathematical concepts;
-Knowledge of filing procedures and practices;
-Knowledge of the English language, grammar, and punctuation;
-Knowledge of administrative support principles and practices in area of assignment;
-Knowledge of report preparation techniques;
-Knowledge of basic budgeting principles;
-Skilled in maintaining various confidential records;
-Skilled in applying and explaining applicable laws, codes, regulations, policies, and/or procedures;
-Skilled in preparing and proofreading a variety of reports and/or documentation;
-Skilled in exercising judgment and discretion;
-Skilled in keyboarding;
-Skilled in recognizing problems, identifying alternative solutions, and making appropriate recommendations;
-Skilled in maintaining inventory and supplies;
-Skilled in prioritizing work and performing multiple tasks;
-Skilled in preparing meeting agendas and minutes;
-Skilled in researching and compiling data;
-Skilled in maintaining sensitive and confidential information;
-Skilled in providing customer service;
-Skilled in operating a computer and related software applications;
-Skilled in communicating effectively with a variety of individuals.
-High School Diploma or G.E.D.
-Two years progressively responsible administrative support experience.