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SUMMARY:  Responsible for performing professional level work related to the procurement of materials, supplies and services.  Duties include:  gathering, reviewing and compiling specifications for bids; maintaining services contracts; maintaining the procurement module; placing newspaper advertisements; notifying vendors; developing tabulation sheets; preparing award and rejection letters; and coordinating with departments related to the procurement process.  Work is performed with limited supervision.



  • Coordinates and participates in the preparation of contracts for goods and services, which includes: gathering, reviewing, and compiling specifications for legally-required bid processes; placing advertisements in newspapers; notifying vendors of bid opportunities; developing tabulation sheets; collaborating with departments on award recommendations; preparing Council agenda letters, vendor awards, and rejection letters; notifying departments of bid status, expenditure amounts, and contract dates; and/or, performing other related activities.
  • Administers contracts with vendors.
  • Updates vendor lists.
  • Responds to vendor inquiries concerning bid specifications and openings in accordance with established guidelines and procedures.
  • Provides guidance to departments on procedures and policies.
  • Determines needed supplies and equipment and recommends procurement.
  • Prepares various system generated reports for information such as vendors, supplies, and purchases.
  • Authorizes and prepares purchase orders, interdepartmental memos/letters and provides other support related to the purchasing of supplies and equipment.
  • Maintains, loads, and inputs service and commodity contract and bid information into applicable automated financial system for access by internal departments. 
  • Files data and information in appropriate files.
  • Collaborates with internal accounts payable to resolve billing issues.
  • Issues vouchers to employees for clothing/supplies and maintains related records.
  • Trains new staff as needed
  • Performs other duties as assigned.

  • Coordinates the maintenance, development and month-end processing of print shop operations, which includes: processing billings to internal departments for print shop utilization and supplies; generating and disbursing monthly reports for budget history to departments; ensuring proper account disbursements; ordering City-wide copiers; coordinating activities with copier vendor; tracking complaints, resolving problems, and implementing copier upgrades; overseeing the performance of vendor; and/or, performing other related activities.
  • Coordinates the sale of surplus items, which includes: taking photographs of items; obtaining history of items; researching items; loading items into applicable areas for viewing; obtaining and signing over titles; disbursing and depositing funds; and/or, performing other related activities.
  • Assists in administering the procurement card program and/or other related credit accounts.
  • Receives, records, and deposits funds related to purchasing activities.





  • Knowledge of municipal procurement principles and practices;
  • Knowledge of cash handling procedures;
  • Knowledge of general accounting principles;
  • Knowledge of basic budgeting principles;
  • Knowledge of mathematical principles (e.g., simple algebra and basic statistics);
  • Knowledge of vendor management principles and practices;
  • Skilled in posting figures/numbers rapidly and accurately
  • Skilled in using various computer software;
  • Skilled in managing formal bid procedures;
  • Skilled in managing vendor relations;
  • Skilled in reading, interpreting, and analyzing bids, contracts, and purchasing documents;
  • Skilled in providing customer service;
  • Skilled in prioritizing, organizing, and managing multiple simultaneous projects;
  • Skilled in defining problems, collecting data, establishing facts, and drawing valid conclusions;
  • Skilled in reading, interpreting, applying, and explaining rules, regulations, policies, and procedures;
  • Skilled in preparing clear and concise reports;
  • Skilled in operating a computer and related software applications;
  • Skilled in written communication;
  • Skilled in communicating effectively with a variety of individuals.




  • High School Diploma or G.E.D.
  • Coursework in General Business Administration, including procurement.
  • Two years of progressively responsible procurement experience.






  • One year of customer service experience.
  • College Degree or procurement certifications
  • Experience with on line bidding processes



  • Frequent reaching, squatting, stooping, sitting, talking, seeing, hearing, and manual dexterity.
  • Occasional lifting and carrying up to 10 pounds.
  • Work is typically performed in a standard office environment.



  • Must pass pre-employment drug test.
  • Must have satisfactory criminal history check.
  • Must have satisfactory vehicle records check.

Rate of Pay: $23.03 per hour

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