ESSENTIAL PURPOSE: Responsible for the administration of the hotels house funds & deposits, the preparation of the Daily Income & Cash Receipts Journals, supporting sales statistics, along with the processing of Accounts Payable & Accounts Receivable transactions and other reports as required.
ESSENTIAL DUTIES:
General
• To comply with Carneros Resort and Spa Mission Statement, Core Values and Service Absolutes.
• To maintain professional discretion and confidentiality at all times, never discussing Accounting or Departmental Human Resources matters without prior knowledge of the Accounting & IT Manager.
Head Cashier Duties
• Preparation of the daily deposit
• Reconciliation & follow-up of over/short conditions
• Handling of Cashier change requests
• Issuance & Audit of individual Cashier Banks
Accounts Payable Processing
• Processing of incoming mail
• Invoice out for approval routing & follow-up
• Coding & Posting of Invoices
• AP & Travel Agent Check Issuance
• Vendor Inquiry & follow-up
• Vendor Statement Reconciliation
Accounts Receivable Processing
• Preparation & Collection of Group Bills
• Preparation & Collection of Owner Bills
• Preparation & Collection of Homeowner Bills
• Preparation & Collection of Related Party Bills
• Processing & collection of Individual departed with a balance
Night Audit, Daily Income & Cash Receipts Journals, supporting sales statistics
• Execution of Night Audit duties as needed. (refer to full Night Audit Job description)
• Preparation of the Daily Income Journal & Daily Cash Journal
• Preparation of Room, F&B, Spa & other Statistics
• Preparation & distribution of the Daily Revenue Report
• Assists in the preparation of the notes to the financial statement.
Performs various other functions as may be periodically assigned by the Controller, including:
• Assist with the preparation of semi-monthly payroll.
• Assist with the preparation of the monthly financial statement.
• The monthly calculation and submission for authorization for disbursement of management fees or other fees.
• Other special projects or functions.
• To perform other tasks, including cross-training, as directed.
• To adhere to the attendance and punctuality policy as outlined in the PlumpJack Employee Handbook. To report to work as scheduled and be prepared to start work.
• To remain at work for the entire work shift, except for meal and rest periods or when required to leave on authorized PlumpJack business.
JOB KNOWLEDGE & EDUCATIONAL LEVEL:
A college degree in Accounting or its equivalent professional experience preferred.
A minimum of one year work experience in Hotel Accounting or a related field.
Moderate level of proficiency in Microsoft Word and Excel required.
SKILLS AND APTITUDES: The ability to delegate authority and responsibility to subordinates and effectively supervise their functions. The ability to communicate clearly with subordinates, peers, and supervisors. Detail oriented. Organized and efficient. Safety-minded. Able to meet high quality standards for production and service. Diplomatic and calm. Excellent written and verbal communication skills. Courteous, friendly and professional manner. Good team player. Customer service focused.
WORKING CONDITIONS: Works indoors throughout shift in temperature controlled, clean and well-lighted office. Some exposure to outdoors when traveling between other areas of the property. Bi-level structures. Extensive property.
PHYSICAL DEMANDS: Stands/walks approximately 20% of shift. Sits at desk approximately 80% of shift. Uses personal computer approximately 70% of shift. Moderate to heavy use of telephones, daily. Occasionally required to handle and move objects weighing up to 25 lbs. over short distances. Must be able to maintain composure and accurately complete tasks and deadlines under pressure and with interruptions.
IMPACT OF DECISION: Decisions directly impact the Controller’s ability to support operations. Poor decisions may result in inability to provide essential services to management and staff and possible loss of revenues due to inadequate records maintenance, lack of follow through, unsafe work practices, or improperly handled customer services situations.
GENERAL: : Must comply with the Company’s Appearance and Dress Code policy as set forth in the Employee Handbook.
An Equal Opportunity Employer
About Evolution Hospitality
Headquartered in Orange County, CA, Evolution Hospitality is one of the top privately-owned hotel management companies in the US. Evolution Hospitality has a well-defined vision, a strong sense of values and guiding principles, and a long-range, quality-minded approach to business. From unassuming beginnings with a single property, today Evolution Hospitality is recognized as a first-class operator of hotels.
We are proud to offer candidates a dynamic career, personal growth, a strong tradition of mutual trust, integrity and an opportunity to make an impact on the business. Simply put, it means that it feels a bit different to work here. We are universally driven by our fundamental values and beliefs. At Evolution Hospitality, all associates are selected and evaluated on two criteria equally: results and culture. Honesty and humility are equally important as intellect and ability, and each member of the team embraces the challenge of becoming a better human being, both personally and professionally, as part of the package. Superstars are those individuals that not only create value for the company but also genuinely embrace and live Evolution Hospitality’s unique culture.
Are you ready to evolve? If you are interested in establishing a solid career and taking giant strides in personal growth, Evolution Hospitality is just the family you’re looking for.