We are currently looking for an Entertainment Events Coordinator to join our team at the legendary Queen Mary. Located in the Port of Long Beach, the Queen Mary features a rich maritime history, authentic Art Deco décor and stunning views of the Pacific Ocean and Long Beach city skyline. At the time of her maiden voyage in May of 1936, she was considered the grandest ocean liner ever built. Today the Queen Mary is one of Los Angeles’ major attractions, drawing visitors from around the world. The Queen Mary boasts 346 staterooms spanning three decks, including nine full suites, which have hosted a variety of colorful characters from World War II leaders to British royalty and the stars of Hollywood’s golden era. The ship also features 80,000 square feet of event space in 17 remarkable Art Deco salons as well as a tri-level 45,000-square-foot Exhibit Hall; signature restaurants, including the award-winning Sir Winston’s and Chelsea Chowder House & Bar; and a selection of retail shops. History buffs enjoy the ship’s museum and Behind the Scenes tour, while guests of all ages love the Ghosts and Legends tour and special events such as the ScotsFestival, Dark Harbor, CHILL and concerts that are hosted on or by the ship throughout the year.
Job Responsibilities
This position will work closely with the Director of Entertainment Events and members of the Events team to support the development and production of Queen Mary Signature Events as well as rental events and commercial filming projects.
• Administrative duties, including managing incoming phone and e-mail inquiries, scheduling meetings and development and distribution of appropriate materials (agendas, etc)
• Sourcing vendors and managing competitive bid/RFP process
• Serving as a liaison between rental clients, vendors, contractors and Queen Mary staff
• Creating training materials for Queen Mary staff
• Overseeing the implementation of rental event contracts
• Representing The Queen Mary at various meetings and events
• Coordinating logistics of day-of-event production (load-in, strike, etc)
• Arranging and coordinating security and/or special needs for events
• Assisting with corporate partnership and sponsorship development/fulfillment
• Researching and sourcing new event opportunities
• Community relations and outreach
• Other duties as assigned by Management
Job Requirements
If you are a team player with experience in the event industry who enjoys working in a fast-paced environment, then you just might be the candidate that we’re looking for.
• One to three years of experience in a similar role
• Exceptional written and verbal communication skills
• Organizational capabilities to support multiple projects and managers simultaneously
• Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines
• Excellent organizational, planning and project management skills
• Ability to develop professional relationships in all aspects of the position that result in stable, consistent, reliable, and courteous communication
• Demonstrated ability for accuracy and thoroughness
• High levels and respect for other company functions and the ability to work well with them as a team
• Ability to work occasional nights, weekends and holidays
• Strong computer skills, especially Microsoft Office (Word, Outlook, Excel)
An Equal Opportunity Employer
About Evolution Hospitality
Headquartered in Orange County, CA, Evolution Hospitality is one of the top privately-owned hotel management companies in the US. Evolution Hospitality has a well-defined vision, a strong sense of values and guiding principles, and a long-range, quality-minded approach to business. From unassuming beginnings with a single property, today Evolution Hospitality is recognized as a first-class operator of hotels.
We are proud to offer candidates a dynamic career, personal growth, a strong tradition of mutual trust, integrity and an opportunity to make an impact on the business. Simply put, it means that it feels a bit different to work here. We are universally driven by our fundamental values and beliefs. At Evolution Hospitality, all associates are selected and evaluated on two criteria equally: results and culture. Honesty and humility are equally important as intellect and ability, and each member of the team embraces the challenge of becoming a better human being, both personally and professionally, as part of the package. Superstars are those individuals that not only create value for the company but also genuinely embrace and live Evolution Hospitality’s unique culture.
Are you ready to evolve? If you are interested in establishing a solid career and taking giant strides in personal growth, Evolution Hospitality is just the family you’re looking for.
